Map the people and mailboxes
We identify who handles hiring sector, role type and preferred contact route and whether shared addresses or individual mailboxes are appropriate. Access should match actual responsibilities.
Business Email Setup
Business Email Setup for Recruitment Agencies.
Business email setup for recruitment agencies plans who receives messages about recruitment campaigns, vacancy advertising and employer support, which addresses are shared and how existing mail is handled. Domain, device and access requirements are reviewed together.
Your offer. Your customers.
Mailbox arrangements for recruitment agencies.
For recruitment agencies, the first task is to establish who responds when a message concerns recruitment campaigns, vacancy advertising and employer support. We can distinguish named correspondence from a shared enquiry address and consider who should monitor replies relating to candidate acknowledgements and employer enquiry follow-ups. Domain records, devices and any mail migration are then scoped around that arrangement.
Related information: Business Email Setup, Giraffe Digital and About Giraffe Digital.
The work in practice
Mailbox planning for recruitment agencies.
Review domain and device setup
We review existing mail, DNS records and the devices used by the people handling hiring sector, role type and preferred contact route. Historical correspondence about recruitment campaigns, vacancy advertising and employer support and any shared accounts need a migration plan before records change.
Keep enquiry handovers clear
Messages about recruitment campaigns, vacancy advertising and employer support need a reliable working process. We discuss mailbox ownership, permissions and who monitors replies rather than assuming a shared inbox manages itself.
A practical brief
Preparing business email setup for recruitment agencies.
Identify the people receiving hiring sector, role type and preferred contact route, the shared addresses in use and any historical mail that needs retaining. Communications such as candidate acknowledgements and employer enquiry follow-ups help clarify which mailboxes or sending tools have different roles.
Business email setup for recruitment agencies covers the agreed platform, mailboxes and domain configuration. We review the people handling hiring sector, role type and preferred contact route, historical mail, licences and devices before confirming migration and support requirements. Configuration does not guarantee inbox placement for every message.
Your questions
Business Email Setup for Recruitment Agencies: FAQs.
Should enquiries for recruitment agencies use a shared mailbox?
That depends on who handles hiring sector, role type and preferred contact route and how replies are assigned. We can plan a shared address, named mailboxes or another agreed arrangement so responsibility for customer correspondence is clear.
Can the setup use our current domain and existing mail?
We review DNS control, the current provider and any historical correspondence about recruitment campaigns, vacancy advertising and employer support. Migration, storage and access need an explicit scope rather than assuming that a new mailbox automatically contains previous mail.
Is business email the same as an email marketing platform?
They serve different tasks. Correspondence involving hiring sector, role type and preferred contact route may belong in a business mailbox, while promotional work connected to candidate acknowledgements and employer enquiry follow-ups may require a separate platform and contact permissions. We review those roles before setup.
Connect the work
Related services for recruitment agencies.
Talk to Giraffe Digital
Discuss business email setup for recruitment agencies.
Your business provides recruitment campaigns, vacancy advertising and employer support. Tell us what you need from business email setup.
Call Giraffe Digital0333 090 9138